MAIN RESPONSIBILITY

1. Documentation Task

• Review documents, and other parts from the department before submitting to the BOD for approval, proceed with information/ documents (direct, phone, fax, email, lotus ...)
• Assist with follow-up work, and or issues with other departments/ functions;
• Communicate and coordinate with other departments to maintain/ transfer smoothness of company operation; ensure and handle all PR and documents are correct.
• Assist to write processes, procedures, and policies as required.
• Manage documentation flow (recording, transmission, follow-up, etc.)

2. Organization Task

• Assist EVP in the management and operation of daily/ weekly/ monthly meetings.

3. Administration Task

• Translate documents/dispatches, interpret when dealing with foreign partners, and make minutes of all meetings if attending.
• Conduct all administration tasks, manage time, and control the calendar of the EVP.
• Coordinate all travel arrangements (documents, bookings, visas, insurance, payments, reimbursements, etc.).
• Arrange the office, facilities/ equipment for the EVP.
• Receive and answer phone calls.
• Welcome guests.

4. Other tasks as assigned

REQUIREMENT

1. Educational Qualifications

• Bachelor in Social Science and Humanities, Management and Business Administration major

2. Relevant Knowledge/ Expertise

• Basic knowledge of Administration
• Excellent English skills in listening, speaking, reading, and writing

3. Skills

• Competent computer skills including MS Office
• Ability to communicate both verbal and written

4. Relevant Experiences

• At least 4 years experience in Administration, Personal Assistant, or similar positions (prefer 25-30)

5. Personal Characteristics

• Thoughtful, careful and detail-oriented
• Discreet and confidential information
• Honest and skillful in handling working relationships
• High concentration and memorization
• General overview in grasping issues