HO - Thư ký Phó Tổng Giám Đốc

HO - Thư ký Phó Tổng Giám Đốc

MAIN RESPONSIBILITY

1. Documentation Task

  • Review documents, and other parts from the department before submitting to the BOD for approval, proceed with information/ documents (direct, phone, fax, email, lotus ...)
  • Assist with follow-up work, and or issues with other departments/ functions;
  • Communicate and coordinate with other departments to maintain/ transfer smoothness of company operation; ensure and handle all PR and documents are correct.
  • Assist to write processes, procedures, and policies as required.
  • Manage documentation flow (recording, transmission, follow-up, etc.)

2. Organization Task

  • Assist EVP in the management and operation of daily/ weekly/ monthly meetings.

3. Administration Task

  • Translate documents/dispatches, interpret when dealing with foreign partners, and make minutes of all meetings if attending.
  • Conduct all administration tasks, manage time, and control the calendar of the EVP.
  • Coordinate all travel arrangements (documents, bookings, visas, insurance, payments, reimbursements, etc.).
  • Arrange the office, facilities/ equipment for the EVP.
  • Receive and answer phone calls.
  • Welcome guests.

4. Other tasks as assigned

REQUIREMENT

1. Educational Qualifications

  • Bachelor in Social Science and Humanities, Management and Business Administration major

2. Relevant Knowledge/ Expertise

  • Basic knowledge of Administration
  • Excellent English skills in listening, speaking, reading, and writing

3. Skills

  • Competent computer skills including MS Office
  • Ability to communicate both verbal and written

4. Relevant Experiences

  • At least 4 years experience in Administration, Personal Assistant, or similar positions (prefer 25-30)

5. Personal Characteristics

  • Thoughtful, careful and detail-oriented
  • Discreet and confidential information
  • Honest and skillful in handling working relationships
  • High concentration and memorization
  • General overview in grasping issues

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